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Regular School Board Meeting Minutes - August 20, 2013

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Regular School Board Meeting Minutes - August 20, 2013
Worthington Minnesota 300 11th Street / P.O. Box 639 56187

REGULAR BOARD MEETING

August 20, 2013

A regular meeting of the School Board of Independent School District No. 518, Worthington, Minnesota, was held at the Worthington High School Media Center, 1211 Clary Street, Worthington, Minnesota on August 20, 2013, at 5:15 p.m.

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The following were present: BOARD MEMBERS - Brad Shaffer, Lori Dudley, Scott Rosenberg, Steve Schnieder, Linden Olson, Joel Lorenz; Absent-Mark Shepherd

ADMINISTRATORS – John Landgaard, Superintendent; Dave Skog, Director of Management Services

Correspondence and Recognition: The board recognized the following employees/students: Advance Placement Scholar Awards recognition of Elizabeth Luke, Dillon Pedersen, Karen Riley, Mitchell Shreiner, Jacob Woll and Gordon Moore.

1. Motion by Member Dudley, and seconded by Member Schnieder and unanimously passed to approve the Consent Agenda for the August 20, 2013, School Board meeting.

2. Motion by Member Dudley, seconded by Member Schnieder and unanimously passed to approve the Main Agenda for the August 20, 2013, School Board meeting.

3. Motion by Member Rosenberg, seconded by Member Shaffer and unanimously passed to approve the minutes of the July 16, 2013, Regular School Board meeting.

Motion by Member Dudley, seconded by Member Lorenz and unanimously passed to accept the school board committee meeting minutes as received.

4. Motion by Member Schnieder, seconded by Member Rosenberg to approve the action of the items on the Consent Agenda as follows:

4.1 Financial Reports -

A. Approved Investments Matured and Purchased

B. Approved Wire Transfers

C. Approved Claims and Accounts for August 20, 2013, as per Board Check Register

August 20, 2013

GENERAL FUND ............ $1,437,208.12

FOOD SERVICE ................ $4,820.91

TRANSPORTATION ............ $117,615.84

COMMUNITY SERVICE .......... $54,491.22

CAPITAL OUTLAY ............ $283,396.67

DEBT SERVICE ................ $2,450.00

TRUST ....................... 10,274.20

INTEGRATION COLLABORATIVE .. $16,836.35

MONTH TOTAL ............. $1,927,093.31

D. Approved the Community Education Imprest Cash Account in the amount of $111.00 for July 2013.

E. Reviewed the Middle School, High School, Prairie Elementary and the Area Learning Center Activity Accounts for July 2013.

Middle School Activity Account ........... $3,742.65

High School Activity Account ................ $50.00

Prairie Elementary Activity Account ............. $0

Area Learning Center Activity Account ........... $0

Total .................................... $3,792.65

4.2.1. Approved resignation of Crystal Sibson as Special Education Paraprofessional at the High School effective August 1, 2013.

4.2.2. Approved resignation of Tim Doeden as 7th and 8th Grade Football Coach at the High School effective July 15, 2013.

4.2.3. Approved resignation of Mary Brown as Special Education Teacher at the High School effective immediately.

4.2.4. Approved resignation of Chris Manitz as Career Teacher at the High School effective immediately.

4.2.5. Approved resignation of Jodie Johnson as Special Education Paraprofessional at Prairie Elementary effective July 21, 2013.

4.2.6. Approved resignation of Mary Luke as Paraprofessional at Prairie Elementary effective immediately.

4.2.7. Approved resignation of Kayla Jensen as Paraprofessional at Prairie Elementary effective July 14, 2013.

4.2.8. Approved resignation of Lah Gay Htoo as Bilingual Program Aid with NCIC effective July 26, 2013.

4.2.9. Approved resignation of Tracie Luinenburg as Winter Cheerleading Coach with the High School effective July 31, 2013.

4.2.10. Approved retirement of Sandy wood as Counselor’s Secretary at the High School effective August 30, 2013.

4.2.11. Approved resignation of Michele Hawkinson as Food Service Director with the School District August 31, 2013.

4.2.12. Approved resignation of Arlene Flynn as Food Service Worker at Prairie Elementary effective August 5, 2013.

4.3.1. Approved employment of Kelsey Hubert as 21st CCLC Coordinator with Community Education effective August 1, 2013.

4.3.2. Approved employment of Crystal Sibson as Dishwasher at Prairie Elementary effective August 21, 2013.

4.3.3. Approved employment of Ronella Markus as Paraprofessional at Prairie Elementary effective August 12, 2013.

4.3.4. Approved a reduction in assignment for Gina Moore from a Class II Paraprofessional position to a Class I Paraprofessional position at Prairie Elementary effective August 12, 2013.

4.3.5. Approved employment of Jodie Johnson as Technology Management Technician with the School District effective July 29, 2013.

4.3.6. Approved employment of Brett Perish as 7th Grade Social Studies Teacher with the Middle School effective August 5, 2013.

4.3.7. Approved employment of Charon Doyscher as Special Education Teacher at the High School effective August 5, 2013.

4.3.8. Approved employment of Elizabeth Spafford as Special Education Teacher at the High School effective August 5, 2013.

4.3.9. Approved employment of Lorie White as Deaf/Hard of Hearing Class II Paraprofessional at Prairie Elementary effective August 12, 2013.

4.3.10. Approved an increase in assignment to a .50 FTE for May Lary Htoo as Part-time Bilingual Program Aide with NCIC effective July 31, 2013.

4.3.11. Approved employment of Lisa Spiekers as National Honors Society Advisor at the High School effective August 2013.

4.3.12. Approved employment of Joe Landwehr as Building Leadership Team at the High School effective August 2013.

4.3.13. Approved employment of Eric Lindner as Head of the PE/Health Department at the High School effective August 2013.

4.3.14. Approved employment of Shelly Barber as Head of the Special Education Department at the High School effective August 2013.

4.3.15. Approved employment of Clasine Lester as part-time Technology Technician for the School District effective August 5, 2013.

4.3.16. Approved employment of Teresa Johnson as Science Club Advisor at the High School effective August 2013.

4.3.17. Approved employment of Jodi Hansen as Science Club Advisor at the High School effective August 2013.

4.3.18. Approved employment of Duane Hanson as Special Education Paraprofessional with the High School effective August 12, 2013.

4.3.19. Approved employment of Rhonda Langland as Dishwasher at Prairie Elementary effective August 13, 2013.

4.3.20. Approved employment of Rosemary Loveless as DCD Special Education Teacher at Prairie Elementary effective August 5, 2013.

4.3.21. Approved an overload of .083 FTE for Joe Landwehr as Social Studies Teacher at the High School effective August 19, 2013.

4.3.22. Approved employment of Lucas Garcia Silva as Youth Development Leader with NCIC effective August 12, 2013.

4.4 The board approved the following donations for the month of July 2013: No donations were reported for the month of July 2013.

4.5 Approved an employee’s request for sick leave (due to pregnancy) from November 1, 2013, through December 13, 2013, and childcare leave (without pay) from December 16-20, 2013.

4.6 Approved the D.A.P.E. Program contract renewal with the YMCA for 21 days at a cost of $2,615.00.

4.7 Approved a cooperative agreement with Minnesota West for an ABE course in the amount of $1,385 for 48 hours.

4.8 Approved DAC contract renewal.

5. Motion by Member Shaffer, seconded by Member Dudley and unanimously passed to approve first reading of policies 509 Enrollment of Nonresident Students; 515 Protection and Privacy of Pupil Records; 523 Policies Incorporated by Reference; 532 Use of Peace Officers and Crisis Teams to Remove Students with IEP’s from School Grounds; 604 Instructional Curriculum; 610 Field Trips; 613 Graduation Requirements; 620 Credit for Learning; 707 Transportation of Public School Students; 709 Student Transportation Safety Policy; 711 Video Recording on School Buses and 712 Video Surveillance Other Than on Buses.

6. Motion by Member Lorenz, seconded by Member Rosenberg and unanimously passed to approve second reading of policies 406 Public and Private Personnel Data; 407 Employee Right to Know Exposure to Hazardous Substances; 413 Harassment and Violence; 414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse; 417 Chemical Use and Abuse; Drug Free Workplace/Drug Free School; 419 Tobacco-Free Environment; 422 Policies Incorporated by Reference; 533 Wellness and 602 Organization of School Calendar and School Day.

7. Motion by Member Schnieder, seconded by Member Lorenz and unanimously passed to approve the NCIC budget FY14 in the amount of $778,222.00.

8. Motion by Member Dudley, seconded by Member Schnieder and unanimously passed to approve the Worthington Hockey Association as presented.

9. Motion by Member Rosenberg, seconded by Member Shaffer and unanimously passed to approve the student school board representative application.

10. Motion by Member Dudley, seconded by Member Lorenz and unanimously passed to approve refunding of Prairie Elementary school bonds.

11. The board had a discussion on the Girls Hockey Cooperative.

12. Member Schnieder introduced the following resolution and moved its adoption:

RESOLUTION RELATING TO REVOKING THE EXISTING REFERENDUM REVENUE AUTHORIZATION OF THE SCHOOL DISTRICT, APPROVING A NEW AUTHORIZATION AND CALLING AN ELECTION THEREON

BE IT RESOLVED by the School Board of Independent School District No. 518, State of Minnesota, as follows:

1. Prior to June 30, 2013, the Board adopted a resolution declaring its intent to hold a Referendum Revenue Authorization election in 2013 pursuant to Minnesota Statutes, Section 126C.17.

2. The Board hereby determines and declares that it is necessary and expedient for the school district to revoke its existing referendum revenue authorization of $844.46 per adjusted pupil unit and to replace that authorization with a new authorization of $1,000 per adjusted pupil unit. As provided by law, the ballot question must abbreviate the term "per adjusted pupil unit" as "per pupil." The additional revenue will be used to finance school operations and the property tax portion thereof will require an estimated referendum tax rate of approximately 0.206368% of the referendum market value of the school district for taxes payable in 2014, the first year it is to be levied. The proposed referendum revenue authorization would be applicable for ten (10) years unless otherwise revoked or reduced as provided by law. The question on the approval of this referendum revenue authorization shall be School District Ballot Question 2 on the school district ballot at the special election held to approve said authorization. This election shall be held in conjunction with the bond election to be held on that date as approved by the Board on July 16, 2013.

If the new referendum revenue authorization is approved by the voters of the school district, the existing $844.46 per adjusted pupil unit shall be revoked effective for taxes payable in 2014.

3. The ballot question shall be submitted to the qualified voters of the school district at a special election, which is hereby called and directed to be held on Tuesday, November 5, 2013, between the hours of 7:00 o'clock a.m. and 8:00 o'clock p.m.

4. Pursuant to Minnesota Statutes, Section 205A.11, the school district combined polling place and the precincts served by that polling place, as previously established and designated by school board resolution for school district elections not held on the day of a statewide election, is hereby designated for this special election.

5. The clerk is hereby authorized and directed to cause written notice of said special election to be provided to the county auditor of each county in which the school district is located, in whole or in part, and to the Commissioner of Education, at least seventy-four (74) days before the date of said election. The notice shall specify the date of said special election and the title and language for each ballot question to be voted on at said special election.

The clerk is hereby authorized and directed to cause notice of said special election to be posted at the administrative offices of the school district at least ten (10) days before the date of said special election.

The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said special election and to cause two sample ballots to be posted in the combined polling place on election day. The sample ballot shall not be printed on the same color paper as the official ballot.

The clerk is hereby authorized and directed to cause notice of said special election to be published in the official newspaper of the school district, for two (2) consecutive weeks with the last publication being at least one (1) week before the date of the election.

The notice of election so posted and published shall state the question to be submitted to the voters as set forth in the form of ballot below, and shall include information concerning each established precinct and polling place.

The clerk is hereby authorized and directed to cause the rules and instructions for use of the optical scan voting system to be posted in the combined polling place on election day.

The clerk is hereby authorized and directed to cause a notice of the election to be mailed by first class mail to each taxpayer in the school district at least fifteen (15) but no more than thirty (30) days prior to the date of the special election. The notice shall contain the required projections and the required statement specified in Minnesota Statutes, Section 126C.17, subdivision 9, paragraph (b). The clerk is also directed to cause a copy of this notice to be submitted to the Commissioner of Education and to the county auditor of each county in which the school district is located in whole or in part at least fifteen (15) days prior to the day of the election.

The clerk is authorized and directed to acquire and distribute such election materials and to take such other actions as may be necessary for the proper conduct of this special election and generally to cooperate with election authorities conducting other elections on that date.

6. The clerk is further authorized and directed to cooperate with the proper election officials to cause ballots to be prepared for use at said election in substantially the following form, with such changes in form and instructions as may be necessary to accommodate the use of an optical scan voting system:

SPECIAL ELECTION BALLOT

INDEPENDENT SCHOOL DISTRICT NO. 518

(WORTHINGTON)

NOVEMBER 5, 2013

__________________________________________________________________________

INSTRUCTIONS TO VOTERS

To vote, completely fill in the oval(s) next to your choice(s) like this: ●

To vote for a question, fill in the oval next to the word "YES" on that question.

To vote against a question, fill in the oval next to the word "NO" on that question.

SCHOOL DISTRICT BALLOT QUESTION 2

REVOKING EXISTING REFERENDUM REVENUE

AUTHORIZATION; APPROVING NEW AUTHORIZATION

The board of Independent School District No. 518 (Worthington) has proposed to revoke the school district’s existing referendum revenue authorization of $844.46 per pupil and to replace that authorization with a new authorization of $1,000 per pupil. The proposed new referendum revenue authorization would be applicable for ten years, beginning with taxes payable in 2014, unless otherwise revoked or reduced as provided by law.

○ YES

○ NO

Shall the school district’s existing referendum revenue authorization be revoked and the increase in the revenue proposed by the board of Independent School District No. 518 be approved?

BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE.

Optical scan ballots must be printed in black ink on white material, except that marks to be read by the automatic tabulating equipment may be printed in another color ink. The name of the precinct and machine-readable identification must be printed on each ballot. Voting instructions must be printed at the top of the ballot on each side that includes ballot information. The instructions must include an illustration of the proper mark to be used to indicate a vote. Lines for initials of at least two election judges must be printed on one side of the ballot so that the judges’ initials are visible when the ballots are enclosed in a secrecy sleeve.

7. Except to the extent provided herein, the provisions of the resolution adopted July 16, 2013 shall be applicable to the special election to approve School District Ballot Question 2.

The motion for the adoption of the foregoing resolution was duly seconded by Rosenberg and upon vote being taken thereon the following voted in favor thereof: Linden Olson, Lori Dudley, Scott Rosenberg, Steve Schnieder, Brad Shaffer, Joel Lorenz

and the following voted against the same: None.

whereupon said resolution was declared duly passed and adopted.

13. Motion by Member Lorenz, seconded by Member Rosenberg and unanimously passed to set the truth in taxation hearing date for December 17, 2013, at 6:00 p.m. at the High School Media Center.

14. Motion by Member Schnieder, seconded by Member Dudley and unanimously passed to authorize Mark Shepherd, Worthington City Attorney, to draft a joint powers agreement in regards to the Sports Rec Facility.

The Board further discussed and reviewed the following matters: Investments and financial status; reports on: Superintendent’s Report – Mr. Landgaard reported the following: Sports Rec Facility committee meeting; All State School board nominations and School District enrollment. Instructional Committee Report – Mrs. Dudley reported the following: None. Operations Committee Report – Mr. Olson reported the following: None. Other Reports: MSBA legislative meeting on September 11, 2013 and the MSBA Delegate Assembly meetings December 6-7, 2013. Other Business – None. Future Business – Public meeting for NCIC on September 17th at 4:30 p.m. at the High School Media Center.

Meeting adjourned at 5:57 p.m.

Lori Dudley, Clerk

Lisa Ahrenstorff, Deputy Clerk

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