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Regular School Board Meeting Minutes - October 15, 2013

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Regular School Board Meeting Minutes - October 15, 2013
Worthington Minnesota 300 11th Street / P.O. Box 639 56187

REGULAR BOARD MEETING - October 15, 2013

A regular meeting of the School Board of Independent School District No. 518, Worthington, Minnesota, was held at the Worthington High School Media Center, 1211 Clary Street, Worthington, Minnesota on October 15, 2013, at 5:15 p.m.

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The following were present: BOARD MEMBERS - Brad Shaffer, Lori Dudley, Scott Rosenberg, Steve Schnieder, Linden Olson, Joel Lorenz, Mark Shepherd

ADMINISTRATORS – John Landgaard, Superintendent; Dave Skog, Director of Management Services

Correspondence and Recognition: The board recognized the following employees/students: Buds Bus Service for the great service; Early Childhood Department for earning a 4 star rating from Parents Aware for its School Readiness programs; A Ler as ALC Student of the Month for September; and the Middle Level Program Seventh Grade class for their QR Code campaign.

1. Motion by Member Shepherd, and seconded by Member Shaffer and unanimously passed to approve the Consent Agenda for the October 15, 2013, School Board meeting.

2. Motion by Member Shepherd, seconded by Member Shaffer and unanimously passed to approve the Main Agenda for the October 15, 2013, School Board meeting.

3. Motion by Member Dudley, seconded by Member Lorenz and unanimously passed to approve the minutes of the September 17, 2013, Regular School Board meeting and revised August 20, 2013, School Board meeting minutes.

Motion by Member Rosenberg, seconded by Member Shaffer and unanimously passed to accept the school board committee meeting minutes as received.

4. Motion by Member Schnieder, seconded by Member Shepherd to approve the action of the items on the Consent Agenda as follows:

4.1. Financial Reports -

A. Approved Investments Matured and Purchased

B. Approved Wire Transfers

C. Approved Claims and Accounts for October 15, 2013, as per Board

Check Register

October 15, 2013

GENERAL FUND $1,323,009.98

FOOD SERVICE $106,757.07

TRANSPORTATION $223,300.99

COMMUNITY SERVICE $28,300.19

CAPITAL OUTLAY $18,708.47

TRUST $7,742.56

INTEGRATION COLLABORATIVE $4,183.53

MONTH TOTAL $1,712,002.79

D. Approved the Community Education Imprest Cash Account in the amount of $5.00 for September 2013.

E. Reviewed the Middle School, High School, Prairie Elementary and the Area Learning Center Activity Accounts for September 2013.

Middle School Activity Account $641.12

High School Activity Account $22,108.22

Prairie Elementary Activity Account $0

Area Learning Center Activity Account $407.21

Total $23,156.55

4.2.1. Approved resignation of Delma Gonzales as Food Service Worker at the High School effective October 16, 2013.

4.3.1. Approved employment of Duane Schuck as Educational Assistant with the After School Program effective September 16, 2013.

4.3.2. Approved employment of Therese Mauricio as Educational Assistant with the After School Program effective September 16, 2013.

4.3.3. Approved an increase in assignment to a 6.5 FTE for Isela Rameriz as Sped Paraprofessional at the Area Learning Center effective September 9, 2013.

4.3.4. Approved employment of Amy Konradi as Interventionist with NCIC effective September 11, 2013.

4.3.5. Approved employment of Rebecca Aaland as Success Coach with NCIC effective September 10, 2013.

4.3.6. Approved employment of Amanda Fenske and Kim Moren as ALC ESL Night Class Teacher at the Area Learning Center effective September 9, 2013.

4.3.7. Approved employment of Kathy Schreiber, Patty Moser, Tierney Berg, Ray Lowry and Ben Green as ALC Night Class Teachers effective September 9, 2013.

4.3.8. Approved employment of Shelly Merrick, Lairdie Kells, Jolene VanDeVeire and Stephanie Comnick as Westbrook Walnut Grove Satellite Target Services Teachers effective September 23, 2013.

4.3.9. Approved employment of Lola Schrag as Homebound Teacher with the Middle School effective September 1, 2013.

4.3.10. Approved employment of Kathy Schreiber as Homebound Teacher with the Area Learning Center effective September 10, 2013.

4.3.11. Approved employment of Stacy Grothe as Homebound Teacher with the Area Learning Center effective September 10, 2013.

4.3.12. Approved employment of Laura Varley as ABE/GED/ESL Teacher with Community Education effective September 19, 2013.

4.3.13. Approved employment of Myriam Granados as Special Education Paraprofessional at the Middle School effective September 18, 2013.

4.3.14. Approved employment of Craig Sailor as Van Rider and Driver to Windom for Special Education effective September 23, 2013.

4.3.15. Approved employment of Nancy Landeros as Paraprofessional at the Area Learning Center effective September 16, 2013.

4.3.16. Approved employment of Karen Balsley as Night School Teacher at the Area Learning Center effective September 16, 2013.

4.3.17. Approved employment of Samantha Turnwall and Karen Balsley as After School ESL Teachers at the Middle School effective September 23, 2013.

4.3.18. Approved employment of Enrique Aguilar Vazquez as Parent Liaison with Community Education effective September 26, 2013.

4.3.19. Approved an increase in assignment to a .9 FTE for Anne Foley as Enrichment Program Coordinator with Community Education effective September 23, 2013.

4.3.20. Approved employment of Konnie Beck as SEAT Secretary with Special Education effective September 27, 2013.

4.3.21. Approved employment of Gail Holinka as AOK Club Advisor with the High School effective September 27, 2013.

4.3.22. Approved employment of Katherine Luke as Program Assistant for Gymnastics with Community Education effective September 15, 2013.

4.3.23. Approved employment of Tori Svalland as Program Assistant for Gymnastics with Community Education effective September 8, 2013.

4.3.24. Approved employment of Kara Honius as Program Assistant for Gymnastics with Community Education effective September 9, 2013.

4.3.25. Approved employment of DeeAnn Crall as Food Service Coordinator for the School District effective November 11, 2013.

4.3.26. Approved employment of Duane Schuck as Educational Assistant with the After School Program effective September 30, 2013.

4.3.27. Approved employment of Tearrany Bixby as Educational Assistant with the After School Program effective September 30, 2013.

4.3.28. Approved employment of Kelly Moon as EL Teacher for the After School EDGE Program effective September 24, 2013.

4.3.29. Approved an increase in hours to full time for Jessica Brassfield as Transportation Paraprofessional at the Middle School effective October 7, 2013.

4.3.30. Approved an increase in hours to full time for Myriam Granados as Transportation Paraprofessional at the Middle School effective October 7, 2013.

4.3.31. Approved employment of Erin Johnson as a .50 FTE Communications Teacher at the High School effective October 21, 2013.

4.3.32. Approved employment of Doug Brands as Homework Zone Teacher with the After School Program effective October 1, 2013.

4.4. The board approved the following donations for the month of September 2013: Prairie Parent Group for Climb Theatre Program and Worthington Optimist for a stuffed and mounted snowy owl.

4.5. Approved the tentative 2013-2014 seniority lists.

4.6. Approved the 2013-2014 enrollment report.

5. An audit report presentation by Ellen Hoefker of Drealan, Kvilhaug, Hoefker & Co., P.A. was given.

6. Motion by Member Schnieder, seconded by Member Shaffer and unanimously passed to approve the 2012-2013 audit report as presented.

7. Motion by Member Shaffer, seconded by Member Lorenz and unanimously passed to approve second reading of policies 425 Staff Development; 506 Student Discipline; 601 School District Curriculum and Instruction Goals; 603 Curriculum Development; 614 School District Testing Plan and Procedure; 616 School District System Accountability; 618 Assessment of Student Achievement; and 624 Online Learning Options.

8. Motion by Member Dudley, seconded by Member Shepherd and unanimously passed to approve the first reading of policy 503 Student Attendance.

9. Board Member Dudley introduced the following Resolution and moved its adoption:

RESOLUTION RELATED TO THE EXPULSION OF THE STUDENT IDENTIFIED IN THE ATTACHMENTS HERETO AS THE “STUDENT”

WHEREAS, the Student was proposed for expulsion pursuant to the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121.56; and

WHEREAS, the Student and his Parents were served the written notice of the School District’s intent to initiate expulsion proceedings and such notice was accompanied by a copy of the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56, as required under the Act; and

WHEREAS, the Student and his Parents elected to waive the scheduled hearing with the understanding that by such waiver, the proposed terms of expulsion would be submitted for action to the School Board of Independent School District No. 518.

THEREFORE, BE IT HEREBY RESOLVED by the School Board of Independent School District No. 518 as follows:

1. The School Board hereby accepts the Waiver of Hearing executed by the Student and his Parents, a copy of which is attached hereto as Exhibit A and incorporated herein by reference.

2. By reviewing the record relating to the matter, the School Board hereby finds that due to the nature of the conduct engaged in by the Student, the terms of expulsion proposed by the School District are reasonable and appropriate.

3. The School Board of Independent School District No. 518 hereby orders that the expulsion of the Student be imposed immediately pursuant to the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56. Said expulsion shall be imposed in accordance with the written notice provided to the Student and his Parents, a copy of which is attached hereto as Exhibit B.

4. The School Board of Independent School District No. 518 also approves the terms of the Agreement with the Student and his Parents, a copy of which is attached hereto as Exhibit C.

5. The Clerk of the School Board is directed to provide written notice of the expulsion to the Student and his Parents in substantially the form as provided in attachment Exhibit D.

6. It is further ordered that pursuant to a proper request, the School District shall provide copies of the Resolution. However, any release of said Resolution shall not include the exhibits or attachments hereto as the School Board hereby finds that such materials constitute private data on individuals pursuant to the Minnesota Government Data Practices Act, Minn. Stat.§13.32.

The motion for the adoption for the foregoing Resolution was duly seconded by Board Member Lorenz and upon vote being taken thereon, the following voted in favor thereof: Scott Rosenberg, Joel Lorenz, Lori Dudley, Linden Olson, Brad Shaffer, Mark Shepherd and Steve Schnieder.

and the following voted against the same: None.

whereupon, said Resolution was declared duly passed and adopted.

10. Board Member Rosenberg introduced the following Resolution and moved its adoption:

RESOLUTION RELATED TO THE EXPULSION OF THE STUDENT IDENTIFIED IN THE ATTACHMENTS HERETO AS THE “STUDENT”

WHEREAS, the Student was proposed for expulsion pursuant to the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121.56; and

WHEREAS, the Student and his Parents were served the written notice of the School District’s intent to initiate expulsion proceedings and such notice was accompanied by a copy of the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56, as required under the Act; and

WHEREAS, the Student and his Parents elected to waive the scheduled hearing with the understanding that by such waiver, the proposed terms of expulsion would be submitted for action to the School Board of Independent School District No. 518.

THEREFORE, BE IT HEREBY RESOLVED by the School Board of Independent School District No. 518 as follows:

1. The School Board hereby accepts the Waiver of Hearing executed by the Student and his Parents, a copy of which is attached hereto as Exhibit A and incorporated herein by reference.

2. By reviewing the record relating to the matter, the School Board hereby finds that due to the nature of the conduct engaged in by the Student, the terms of expulsion proposed by the School District are reasonable and appropriate.

3. The School Board of Independent School District No. 518 hereby orders that the expulsion of the Student be imposed immediately pursuant to the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56. Said expulsion shall be imposed in accordance with the written notice provided to the Student and his Parents, a copy of which is attached hereto as Exhibit B.

4. The School Board of Independent School District No. 518 also approves the terms of the Agreement with the Student and his Parents, a copy of which is attached hereto as Exhibit C.

5. The Clerk of the School Board is directed to provide written notice of the expulsion to the Student and his Parents in substantially the form as provided in attachment Exhibit D.

6. It is further ordered that pursuant to a proper request, the School District shall provide copies of the Resolution. However, any release of said Resolution shall not include the exhibits or attachments hereto as the School Board hereby finds that such materials constitute private data on individuals pursuant to the Minnesota Government Data Practices Act, Minn. Stat.§13.32.

The motion for the adoption for the foregoing Resolution was duly seconded by Board Member Schnieder and upon vote being taken thereon, the following voted in favor thereof: Scott Rosenberg, Joel Lorenz, Lori Dudley, Linden Olson, Brad Shaffer, Mark Shepherd and Steve Schnieder.

and the following voted against the same: None.

whereupon, said Resolution was declared duly passed and adopted.

11. Motion by Member Lorenz, seconded by Member Rosenberg to approve Resolution on the Sale of the Bonds. Motion passed 7 to 0. A copy of the resolution is on file at the District Office.

12. Motion by Member Dudley, seconded by Member Lorenz and unanimously passed to approve the Intellectual Property Agreement.

13. Motion by Member Dudley, seconded by Member Schnieder and unanimously passed to approve the FLY year three report.

14. Board Member Schnieder introduced the following Resolution and moved its adoption, which the motion was seconded by Member Lorenz:

RESOLUTION AUTHORIZING ENTRY INTO JOINT POWERS AGREEMENT IN THE FORM OF A DECLARATION OF TRUST ESTABLISHING THE “MN TRUST” AND AUTHORIZING PARTICIPATION THEREIN

WHEREAS, Minnesota governmental units may invest their monies and enter into contracts and agreements as authorized by Minnesota Statutes, Section 118A.04 and Section 118A.05; and

WHEREAS, Minnesota Statutes, Section 471.59 (the Joint Powers Act) provides among other things that governmental units, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties; and

WHEREAS, MN Trust (the Fund) was established for the purpose of joint investment of governmental units’ moneys so as to enhance the investment earnings accruing to each of the governmental units pursuant to the Joint Powers Act by adoption of a joint powers agreement in the form of a Declaration of Trust by Independent School District No. 192 (Farmington) and Independent School District No. 241 (Albert Lea) acting as the initial participants thereof, and further, by filing the executed Declaration of Trust with the Minnesota Secretary of State pursuant to Minnesota Statutes, Chapter 318; and

WHEREAS, the Declaration of Trust authorizes governmental units of the State of Minnesota, including, and without limitation, any city, county, town, school district, and any other political subdivision or agency of the State of Minnesota, and including any instrumentality of a governmental unit, all as defined in the Joint Powers Act, to adopt and enter into the Declaration of Trust and become Fund participants (the Participants); and

WHEREAS, the Declaration of Trust and Information Statement, describing and summarizing certain details with respect to the Fund, have been presented to this School Board (the Board); and

WHEREAS, the Fund is governed by a Board of Trustees (the Trustees) in accordance with the terms of the Declaration of Trust; and

WHEREAS, the Board deems it advisable for Independent School District No. 518 ( Worthington ), Minnesota (the District) to adopt and enter into that certain Declaration of Trust, as amended, dated April 11, 2007, (the Declaration of Trust) in order to become Participants; and

WHEREAS, the Board deems it advisable for the District to make use from time to time, in the discretion of its officials, of the Fund’s fixed income investment program and other Fund programs available to Participants; and

WHEREAS, the Board deems it advisable for the District to make use from time to time the services provided by PMA Financial Network, Inc., PMA Securities, Inc., Prudent Man Advisors, Inc., and Associated Bank, National Association and Associated Trust Company, National Association, and/or their affiliates and successors, in connection with the District’s utilization of the Fund.

NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

Section 1. The District shall adopt and enter into the Declaration of Trust, which is adopted by reference herein with the same effect as if it had been set out verbatim in this Resolution, and thereby become a Participant in the Fund. A copy of the Declaration of Trust shall be filed in the minutes of the meeting at which this Resolution was adopted. The Chair and the Clerk of the Board, being the officers charged with the responsibility for executing documents, are authorized to take such actions and execute any and all such documents as they may deem necessary and appropriate to effectuate the entry of the District into the Declaration of Trust and to utilize Fund programs and services through PMA Financial Network, Inc., PMA Securities, Inc., Prudent Man Advisors Inc., and Associated Bank.

Section 2. The District and those acting on its behalf are hereby authorized to invest its available moneys, not presently needed for other purposes or restricted for other purposes, from time to time and to withdraw such moneys from time to time in accordance with the provisions of the Declaration of Trust including investment through the Fund programs and other Fund services offered through PMA Financial Network, Inc. PMA Securities, Inc., Prudent Man Advisors, Inc, and Associated Bank. The following officers and officials of the District, and their respective successors in each office, are hereby designated as Authorized Officials (the Authorized Officials) with full power and authority to effectuate the investment and withdrawal of moneys of District from time to time in accordance with the Declaration of Trust, pursuant to the Fund’s fixed income investment program and other Fund services available to Participants:

Patrick Morphew, District Accounting Supervisor

Print Name/Title Signature

John Landgaard, Superintendent

Print Name/Title Signature

David Skog, Director of Management Services

Print Name/Title Signature

Print Name/Title Signature

The District’s Accounting Supervisor shall advise the Fund of any changes in Authorized Officials in accordance with the procedures established by the Trustees.

Section 3. The Trustees are hereby designated as having official custody of the District’s moneys that are directed to be invested in accordance with the Declaration of Trust.

Section 4. Authorization is hereby given for members of the Board and officials of this District to serve as Trustees from time to time if selected as such pursuant to the provisions of the Declaration of Trust.

Section 5. Authorization is hereby given, until further notice, for the District Accountant to act as a representative and take action on behalf of the District as a Participant in the Fund.

Section 6. The District may open depository accounts, enter into wire transfer agreements, safekeeping agreements, collateral agreements, third party surety agreements securing deposits, and lockbox agreements with institutions participating in Fund programs including Associated Bank, its successor, or Fund programs of PMA Financial Network, Inc., PMA Securities, Inc., and Prudent Man Advisors, Inc. and that these institutions shall be deemed eligible depositories pursuant to Minnesota Statutes, Section 118A.02. PMA Financial Network, Inc. and/or PMA Securities, Inc. are authorized to act on behalf of the District as agent with respect to such Fund accounts and agreements.

Section 7. Financial institutions which qualify as depositories under Minnesota law and are included on a list approved and maintained for such purpose by the Fund’s Administrator are hereby designated as depositories of the District pursuant to Minnesota Statutes, Section 118A.02 and moneys of the District may be deposited therein, from time to time in the discretion of the Authorized Officials, pursuant to the fixed income investment program available to Participants.

Upon vote being taken thereon, the following voted in favor thereof: Linden Olson, Mark Shepherd, Lori Dudley, Steve Schnieder, Brad Shaffer, Scott Rosenberg, Joel Lorenz

and the following voted against the same: None.

whereupon the resolution was declared duly passed and adopted.

15. Motion by Member Dudley, seconded by Member Lorenz to approve a Resolution of School Board supporting Form A Application to Minnesota State High School League Foundation. Motion passed 7 to 0. A copy of the resolution is on file at the School District office.

The Board further discussed and reviewed the following matters: Investments and financial status; reports on: Superintendent’s Report – Mr. Landgaard reported the following: Second referendum brochure; MSBA conference; MDE Review and Comment; bond ratings favorable; training for teachers on evaluation model; legislative platform and the combined south sports conference information. Instructional Committee Report – Mrs. Dudley reported the following:None. Operations Committee Report – Mr. Olson reported the following: None. Other Reports: None. Other Business – None. Future Business – None.

Motion by Member Schnieder, seconded by Member Shepherd and unanimously passed to set a Special Board meeting to canvas election results on November 12, 2013, at 7:15 a.m. at the District Office.

Meeting adjourned at 5:45 p.m.

Lori Dudley, Clerk

Lisa Ahrenstorff, Deputy Clerk

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